AVETMISS Compliant Software Register

12 September 2016 Revised: 10 November 2017

About

The AVETMISS Compliant Software Register contains a list of publicly available student management systems or data entry tools that software vendors have registered as being AVETMISS compliant. This information is designed to help registered training organisations (RTOs) choose an appropriate system.

A vendor may register a software system as AVETMISS compliant if the system fulfils the minimum AVETMISS compliance criteria of producing correctly formatted AVETMISS files.

Important: An AVETMISS compliant software system ensures correctly formatted AVETMISS files but may not check all of your data values. Therefore, your data may still contain errors that require correction before they can be submitted to your State/Territory Training Authority (STA) or NCVER. You can check if your data are AVETMISS compliant by validating your data in NCVER’s free web-based AVETMISS validation software.

AVETMISS compliance pertains to the national reporting requirements only. It does not give assurance that data produced by a software product will meet state or territory reporting requirements.

Product registration is optional. While we aim at encouraging all vendors to register their products, there may be some AVETMISS compliant systems available that are not listed on the register.

The Register

Before consulting the information in the register below, please read the conditions of use:

  1. The information in the register is solely supplied by the software vendors. NCVER cannot verify the information provided and does not take any responsibility for their accuracy or for decisions taken based on the information in the register.
  2. The register does not constitute an endorsement, sponsorship or approval of products by NCVER nor provide any indication of, or guarantee or warranty in relation to, the quality of the software or the support provided by the software vendor.
  3. Product registration is optional. While we aim to encourage all vendors to register their products, there may be some AVETMISS compliant systems available that are not listed on the register.
  4. It is expected that RTOs take their own steps to ascertain that the information provided by the vendor is accurate and that the system fulfills expectations.

The register is updated with new or updated registrations within five working days of their approval.

Disclaimer

NCVER provides the information contained in its Portal solely as a resource for its users without any form of assurance. While NCVER tries to provide high quality content, it does not guarantee the accuracy, reliability, appropriateness for use or timeliness of this information.

Visitors to this Portal should not act or refrain from acting on the basis of any of the material it contains without first conducting their own investigations and seeking professional advice specific to their own situation if necessary.

The Internet is not a secure medium and communications to and from this Portal may be intercepted or altered in transit. NCVER does not warrant that its Portal is free from anything which may damage any computer which accesses the Portal or data on such computer.

To the maximum extent permitted by law, NCVER will not provide any refund or other remedy to any user who purchases any product listed on NCVER’s Portal.

NCVER disclaims to the extent permitted by law, all liability (including negligence) for all claims losses expenses damages and costs the user may incur as a result of or associated with the use of information on this Portal, or for damage to the user’s website and system or to people linking to NCVER from the user’s Portal(s) caused by or in relation to NCVER’s Portal or for any reason whatsoever.

Notwithstanding the above, in the event that NCVER’s liability cannot be excluded by law, NCVER’s liability to the user (and any party claiming through the user) for any claim for loss or damages made in connection with the use of or purchase from NCVER’s Portal or for damages to the user or another person’s website or systems or for anything else whatsoever, whether in contract, tort (including negligence), under statute, in equity or otherwise shall be strictly limited as follows:

  • for any liability arising from goods supplied by NCVER not meeting the specification or which are said to be otherwise defective or deficient, NCVER’s liability is limited to the cost of replacement of the goods, or the repair of those goods, or the repayment of the invoice price of those goods or payment of the cost of having the relevant goods provided (at the option of NCVER);
  • for any liability arising from services supplied by NCVER not meeting the scope or which are said to be otherwise defective or deficient, NCVER’s liability is limited to the provision of the services again or payment of the cost of having the relevant services provided (at the option of NCVER); and
  • for any liability that does not fall within the scope of the above, NCVER’s liability for any loss or damage arising from or caused in any way by NCVER, the goods or services it supplies or this Portal, is excluded.

NCVER shall not be liable for any indirect, special or consequential loss or damage of any nature whatsoever resulting from or caused in any way by the goods or services it supplies (including negligence of NCVER), where “indirect, special or consequential loss or damage” includes: any loss of income, profit, production, contract, customers, business opportunity or business; any loss of goodwill or reputation; any loss of value of intellectual property; any loss or damage resulting from the loss or damage to goods or services other than those supplied by NCVER.

AVETMISS Compliant Software Register

Last updated 10 November 2017

A detailed description of the levels of AVETMISS compliance is provided in the AVETMISS compliance tab.

You can download the printable version of the AVETMISS Compliant Software Register here.

Product AVETMISS release Available in following states/territories Produces AVETMISS files in correct format Verifies mandatory AVETMISS fields (optional) Verifies AVETMISS classifications (optional) Verifies classifications in system files (optional) Unique Student Identifier Compliant[1] Last updated
DATA ENTRY TOOLS (software tools for capturing and exporting training activity data for AVETMISS reporting)
AVETMISS Data Entry Tool
(release 1.0)
Company: NCVER
http://www.ncver.edu.au/avetmiss/21086.html
7.0 All 20 Nov 2014
Ace AVETMISS
(release July 2014 version 1.0.0.0)
Company: Ace Avetmiss Pty Ltd
http://aceavetmiss.com.au/
7.0 All 4 Apr 2014
Student Management Systems (comprehensive student information systems)
Attribute
(Release 5 version 25)
Company: Prodata Solutions Pty
http://attribute.net.au/

7.0
8.0

All 3 Aug 2017
Audit Answers
(release 7 version 7)
Company: RTO Answers Pty Ltd
http://auditanswers.com.au/
7.0 All 12 Feb 2016
aXcelerate
(release 1.7, version 1.7)
Company: VM Learning
7.0
8.0
All 10 Nov 2017
BA Advantage
(version 8.2)
Company: BSNAPPS Pty Ltd
http://tmdb.com.au/
7.0
8.0
All 31 Jul 2017
BA Edge
(version 8.2)
Company: BSNAPPS Pty Ltd
http://tmdb.com.au/
7.0
8.0
All v 31 Jul 2017
Bluegem TMS / LMS / SMS
(release 4.0 August 2017)
Company: Bluegem Software http://bluegem.com.au/
7.0 All 16 Oct 2017
Capabiliti LMS
(version 8)
Company: Veritec Pty Ltd
http://www.capabiliti.com.au
7.0
8.0
NSW
Qld
SA
Vic
     23 Aug 2017
ChalkPort LearnCentre
(release 6 version 985)
Company: ChalkPort
http://www.chalkport.com
7.0
8.0
All  27 Oct 2017
CourseSales.com
(version 6.40)
Company: Course Sales Pty Ltd
http://www.coursesales.com
7.0 All 13 Aug 2015
eBECAS
(release 9 version 9.9.13.0)
Company: Equator Information Technology
http://ebecas.equatorit.com/
7.0
8.0
All 31 Jul 2017
EduPoint
(version 4.7)
Company: UXC Eclipse Pty Ltd
http://www.edupoint.com.au
7.0 All   15 Apr 2015
Enquiry Mate For Trainers
(release April 2014 version 3.20q)
Company: First Strike Solutions
http://www.enquirymate.com.au
7.0 All   29 May 2014
Esystats
(release 7 version 8)
Company: easystats
http://www.esystats.com
7.0
8.0
Vic  20 Oct
2017
FRONTDESK Enrol
(release May 2014 version 2014.5.2)
Company: Comoran Pty Ltd
http://www.easybook.com.au
7.0 NSW
Tas
Vic
  29 May 2014
GLEP
(release V12 release 5304)
Company: Radar Computers
http://www.radarcomputers.com.au
7.0 All   14 May 2014
Icare
(release 2.0 version 2.0.10.7)
Company: Omniscient Australia Pty Ltd
http://www.omniscient.com.au
7.0 All 20 Nov 2014
ISMS (Integrated Student Management System) (release 1.0 version 3)
Company: GI Computer Innovations Pty Ltd
https://integratedsms.com.au/
7.0All  10 Oct 2017
JobReady Plus
Company: JobReady Solutions
http://www.jobready.com.au
7.0 All 07 Jun 2017
Knowledge Hub
(release 2017 version 1.0.0)
Company: EduSystems Australia
http://knowledgehub.com.au/
7.0 All   31 Jul 2017
Kurious
(release 2014 version V2.0)
Company: Next Nowledge Solutions Pty Ltd
http://www.nextks.com.au
7.0 All   20 Jun 2014
Luana SMS
(release 1 version V1.3)
http://luana.com.au/
7.0 NSW
Qld
SA
Tas
Vic
  07 Jul 2017
Maze
(release 9.5 version 9)
Company: Civica Education
http://www.civicaeducation.com.au
7.0 All   5 May 2014
NRolls Gold
(release 9 version 9.7)
Company: SDLC Consulting
http://www.nrolls.com.au
7.0
8.0
Qld
Vic
WA
  16 Aug 2017
onCourse
(version 9.3.1)
Company: ish group
http://www.ish.com.au/oncourse
7.0
8.0
ACT
NSW
NT
Qld
SA
Tas
Vic
3 Aug
2017
PowerPro RTO
(release 3.0 version 2017)
Company: Vidatek
http://www.powerprorto.com.au
7.0
8.0
All 7 Sep 2017
RTO Business Management (Solz RBM)
(release 2014 version 3.0)
Company: Soluzione IT Services Pty Ltd
http://solzit.com/
7.0 NSW   28 Apr 2016
RTO Data
(release 2008 version 4.7)
Company: Newberry Consulting
http://newberyconsulting.com.au
7.0 All 10 May 2016
RTO KnowHow
Company: RTO KnowHow Pty Ltd
http://www.rtoknowhow.com.au
7.0 All 14 May 2014
RTOManager
(release 2014 version 2.1)
Company: Websutra Technology Pty Ltd
http://www.rtomanager.com.au
7.0 All   20 Jan 2015
SPARKS
(release 2017 version 2.0)
Company: SPARKS Consultancy & Services http://sparksrto.com.au/
7.0
8.0
All  8 Sep
2017
Strata
(version 4.4.52)
Company: Avaxa Pty Ltd
http://www.avaxa.com
7.0 All

18 Oct 2017

Student Management SmartGuide
(release 2014 version 1)
Company: WorkSmart Systems
http://www.worksmartsystems.com.au
7.0 All   20 Nov 2014
TEAMS
(version 2)
Company: LTO Success Group Pty Ltd
http://www.rtosoftware.com.au/
7.0
8.0
All 11 Aug 2017
Truss RTO
(release July 2017 version 4.0)
Company: Truss Education Systems Pty Ltd
https://trussrto.io/
7.0
8.0
All 31 Jul 2017
tutis
(version 4.9.7.21)
Company: Tutis Operations Pty Ltd
7.0 All

13 Sep 2017

Vasto Cloud Train
(release 2017 version 3.9.1)
Company: Vasto Software Pty Limited
http://www.vastosoftware.com/
7.0 All 2 Feb 2017
VETtrak
(release 17.3)
Company: VETtrak Pty Ltd
https://www.vettrak.com.au/
7.0 All 20 Oct 2017
WebCAS
(release 1.4.3 version 2014)
Company: Omnia Corp
http://www.omniacorp.com.au
7.0 All   20 May 2014
Weworkbook
(release/version 2017)
Company: Worksorted Pty Ltd
http://www.weworkbook.com/
7.0 All   19 Jul 2017
Wisenet Learning Relationship Management
(release March 2016)
Company: Wisenet Information Systems
http://www.wisenet.co/
7.0
8.0
All 23 Oct 2017
WorldLearn RTO Module
(version 3)
Company: WorldLearn Pty Ltd
http://www.worldlearn.com.au/
7.0 All   22 Jun 2017

[1]Sourced from the Department of Education and Training - USI Compatible Student Management Systems Register: https://www.usi.gov.au/training-organisations/set-access-usi-registry-system/sms-provider-usi-compliance-register

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Vendor information

Vendors offering student management systems or data entry tools that comply with the minimum requirement for AVETMISS compliance may register their software for the AVETMISS Compliant Software Register.

Vendor registration

Product registration is optional. If you wish to register, please complete the registration form and follow the instructions for submission. You will be notified of your application status within five working days.

NCVER reserves the right to change a registration or remove a product from the register if non-compliance is suspected until a final decision has been made.

Changes to vendor registration details

Has your software release, contact information or website address changed? Please let us know by emailing us at support@ncver.edu.au. We will update the register with your new details.

Feedback

Your feedback is critical to the success of the register and we welcome your comments and suggestions.

On registered software systems

Are you particularly pleased with a product on the register? Do you have any unresolved concerns about a product? Please let us know by submitting a feedback form.

NCVER will investigate claims of AVETMISS non-compliance or misleading information regarding AVETMISS of a registered product and may change the status of a registration (including the removal of a product) if AVETMISS compliance cannot be verified.

On the AVETMISS Compliant Software Register

Please let us know of your experience with the register. What do you find useful? How could the register be improved? Please submit feedback on the register by emailing us at support@ncver.edu.au

AVETMISS Compliance

A vendor may register a student management system or a data entry tool as AVETMISS compliant when the software fulfils the minimum compliance requirement of producing AVETMISS files in the correct format.

Software systems that offer further support in producing AVETMISS files can be registered for optional compliance requirements. All levels of compliance are displayed in the register.

The data submitted by training organisations for the national collection must fully comply with AVETMISS and be error-free. Use the free web-based AVETMISS validation software to test that data are error-free.

Minimum compliance requirement

Produce AVETMISS files in the correct format

The software system must be able to export training activity data to AVETMISS text files as specified in the AVETMISS VET Provider Collection specifications. There are ten AVETMISS files that a system must be able to create. The files are:

♦ Training organisation (NAT00010)

♦ Training organisation delivery location (NAT00020)

♦ Program (NAT00030)

♦ Subject (NAT00060)

♦ Client (NAT00080)

♦ Client postal details (NAT00085)

♦ Disability (NAT00090)

♦ Prior educational achievement (NAT00100)

♦ Enrolment (NAT00120)

♦ Program completed (NAT00130)

  

Optional compliance requirements

Verify mandatory AVETMISS fields

The software system must verify that all mandatory AVETMISS fields are populated as specified in the AVETMISS VET Provider Collection specifications. Fields that include the rule ‘This field must not be blank’ are mandatory fields.

Verify AVETMISS classifications

The software system must verify the values of AVETMISS fields for which the standard defines the permitted values (e.g. Sex: ‘F – female’; ‘M – male’; ‘@ – not specified’). AVETMISS classifications are specified in the AVETMISS data element definitions.

The following fields are AVETMISS classifications:

♦ At school flag

♦ Commencing program identifier

♦ Delivery mode identifier

♦ Disability flag

♦ Disability type identifier

♦ Funding source – national

♦ Highest school level completed identifier

♦ Indigenous status identifier

♦ Issued flag

♦ Labour force status identifier

♦ Outcome identifier – national

♦ Prior educational achievement flag

♦ Prior educational achievement identifier

♦ Proficiency in spoken English identifier

♦ Program level of education identifier

♦ Program recognition identifier

♦ Sex

♦ State identifier

♦ Study reason identifier

♦ Subject flag

♦ Training organisation type identifier

♦ VET flag

♦ VET in schools flag

♦ Year highest school level completed

♦ Year program completed

 

Verify classifications in system files

The software system must verify the values of AVETMISS fields against the up-to-date reference lists of national training information and classifications as specified in the AVETMISS systems files.

Data must be checked against the following up-to-date system files to be eligible for this level of AVETMISS compliance.

Source

AVETMISS reference list

AVETMISS (NAT) file

Update frequency

Training.gov.au

Registered training organisation

Training organisation

Quarterly

 

National qualification

Program

Quarterly

 

National course

Program

Quarterly

 

Skill set

Program

Quarterly

 

Unit of competency

Subject

Quarterly

Australian Bureau of Statistics

Country identifier

Training organisation delivery location

Client

As required

 

ANZSCO identifier

Program

As required

 

Program field of education

Program

As required

 

Subject field of education

Subject

As required

 

Language identifier

Client

As required

Other

Postcode and suburb

Training organisation

Training organisation delivery location

Client

Client postal details

Checked quarterly, updated as required

 

Specific funding identifier

Enrolment

As required