AVETMISS support for SMS Vendors

Introduction

The client support team at NCVER is able to provide assistance with the following:

• the Australian Vocational Education and Training Management Statistical Standard (AVETMISS), including
  • AVETMISS for VET providers and
  • AVETMISS for apprentice and trainees
• the AVETMISS Validation Software (AVS)
• the AVETMISS Compliant Software Register.

NCVER is here to help student management system (SMS) vendors and their RTOs to meet data reporting requirements.

AVETMISS Compliant Software Register

The AVETMISS Compliant Software Register contains a list of publicly available (commercial) student management and learner management systems, or data entry tools that software vendors have self-registered as meeting the minimum AVETMISS compliance requirements for national reporting only.

The information recorded on the register is designed to provide RTOs with information to help them identify potential systems. It is expected that RTOs would undertake their own discovery to determine the suitability and appropriateness of those systems for their specific circumstances and requirements.

Although product registration is optional NCVER encourage all vendors with commercial AVETMISS compliant products to register.

Download a copy of the registration form (Word 778 KB) or use the link below to see more information about the register, including currently registered systems.

Resources

SMS fact sheets

Our fact sheets contain in-depth information on a range of key topics for vendors.

General

• Setting up a student management system (PDF 300 KB) Updated: 13 December 2018

Exporting

• Alternate ('A') AVETMISS files: what are they? (PDF 101 KB) Updated: 13 December 2018

Reporting

• Accurate Program identifier reporting (PDF 79 KB) Updated: 13 December 2018
• Release 8.0 Unique student identifier validation (PDF 82 KB) Updated: 13 December 2018
• Delivery mode identifier and Survey contact status (PDF 88 KB) Updated: 13 December 2018
• Outcome identifier - national: 85 - Not yet started (PDF 79 KB) Updated: 13 December 2018

Please feel free to suggest topics for future fact sheets to cover using our contact form or the contact options below.

Webinars, forums and workshops

SMS vendor workshop: Data Design and Governance program - 30 June 2020

NCVER held an SMS vendor virtual workshop through Microsoft Teams as part of the Data Design and Governance program. Details of the workshop will be available soon.

SMS vendor workshop - 12 September 2018

Following an open invitation in the SMS Vendor Update newsletter - June 2018, NCVER hosted a number of vendors at its Light Square office for a workshop on the past, present and future of AVETMISS.

A summary of the day was included in the SMS Vendor Update newsletter - November 2018, and the workshop slides are available to download.

SMS vendor Q&A forum -  26 July 2017

In 2017 our AVETMISS team held a live question-and-answer session on Release 8.0, which was due to be implemented for reporting from 1 January 2018.

The webinar recording is available for download (this recording is hosted on an external site. To access the webinar you will need to register your name and email address).

SMS vendor webinar - 24 August 2016

NCVER held a webinar, Review of AVETMISS Release 8.0 for student management system developers, on 24 August 2016. The following items from the webinar are available for download:

• Webinar recording (this recording is hosted on an external site. To access the webinar you will need to register your name and email address)
• Webinar presentation slides (PDF 1.6 MB)
• Question log (the answers to all questions raised by attendees during the webinar)

Other resources

Feedback and contact options

Vendors are encouraged to get involved with shaping the future direction of the AVETMIS Standard by using the SMS vendor feedback form.

Submitted feedback will be considered by NCVER and, where appropriate, the AVETMISS VET Technical Reference Advisory Committee (TRAC). A team member may be in contact to discuss your feedback in greater detail.

For all other questions relating to the AVETMISS for VET Provider Collection Specifications and AVETMISS Validation Software please use the contact form or one of the contact options below.

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